Area Manager Pase Environmental Thornton, Colorado, United States
The Best Management Practice (BMP) has been completed and the operations and maintenance (O&M) plan has been built and turned over to the municipality, developer or owner,. The BMP has had minor maintenance or no maintenance, now what do we do? I will discuss my process regarding the communication throughout the initial, during, and completion process of the project. Also, discuss any value engineering to make the BMP better, and ensure the municipality, owner, or developer understands the work to be done and the regulatory requirements for the repairs of the BMP. I will also discuss job costing, equipment, materials, and resources for completing post construction projects. What do we do when we get the call or we get an opportunity to assist municipalities, owners, or developers with their storm water Best Management practices (BMP)? We need to ask questions immediately. We need to ask, how long has the BMP been built, did they get a Notice of Violation (NOV), has the BMP been maintained, do you have an Operations and Maintenance (O&M) plan, are drawings available, can we meet onsite, and lastly, what is your budget?
During the initial onsite visit, do we have access, do we need to pump water, do we need soil samples, what needs to be removed, what needs to be imported, and lastly how are we going to get it back to spec?
Once the initial visit has been completed and you have a good idea of what is needed, the hard part starts. We need to get a proposal to the client, thinking through all of the processes without asking for change orders in the future. I look at the process from logistics to completion of the project. I look at the O&M plan and drawings, if available, to see what is supposed to be there compared to what is there now. This will help with elevations to determine volume of material to be removed and any vegetation to be removed or installed. I always ask the client if I can contact the municipality. Let the owner know that you will not make guarantees regarding any changes, with the municipality, until a follow up discussion has been made. When I contact the municipality, I ask for any changes to their storm water program to see if changes will need to be made. Lastly, discuss seed, pollinators, or anything else they would like to see without changing the design of the pond and/or the O&M plan. I build my proposal and submit to the client. During this time, I will discuss prior experiences regarding the numerous changes of projects by adding new materials like concrete block turf reinforcement matting in swales with poor soil, adding concrete for proper drainage, and Geocell to protect slopes with vegetative deficient minerals and organic material.
The proposal has been approved. We need to start thinking about logistics, locates (private and 811), materials, and equipment. We may need to contact owners, renters, and the municipality. Once onsite, we make all repairs needed. How do we do this? Creating a plan to complete the project is vital. Do we move from top to bottom, left to right, sediment then vegetation? We need to think about weather, time of year, access time, possible inspections, holidays, trucking, plus many more things. Creating a plan and living by that plan will help you stay within budget and time frames, if applicable.
The project is now complete. We need to get our photos, inspection docs, any document changes, and all safety docs rounded up and sorted. Submit all docs applicable to the owner, developer and/ or municipality. Ensure you get something in return stating all docs are submitted and satisfactory. Now we go over our original plan to determine if changes were required and if the project was in budget and completed timely. Lastly, go over all safety docs to ensure safety was a top priority and if any training is needed for future projects.
Learning Objectives:
At the conclusion of this presentation, attendees will:
Have an understanding of the post construction process. This will benefit contractors that complete Best Management Practices (BMP) repairs. Initial communication, what questions to ask, the proposal process, and creating a plan to ensure the work is completed. Lastly, understand the job costing process and what it will take to complete the project timely and within budget.
Logistics, locates, material ordering, and initiating the plan for the work which is vital to a timely, efficient project while staying within budget. Changing of the original drawings and value engineering to create up to date specs and an efficient, maintenance easy, BMP.
Review of the project once complete. This will help you to understand what potential training is needed for field and office personnel. Review the work plan to see what worked and what didn't work. Completing the docs and submitting them timely and most important getting a response stating all work is satisfactory. Lastly, submit all invoices and close permits.
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